MAKE UAE PAPERLESS

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VISA & IMMIGRATION

Nothing expires unseen — visas, IDs, licences, permits

An expired residence visa costs AED 50 a day and stings at renewal; an expired trade licence can freeze new work permits entirely. eHRMS keeps every expiry in one register with escalating alerts, and runs the whole visa lifecycle as a tracked workflow rather than a pile of PRO reminders.

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  • MOHRE · GDRFA · ICA
  • 7-stage visa workflow
  • Alerts 90/60/30/7/1 days
  • Grace-period tracking

THE VISA LIFECYCLE

From quota check to residence stamp, on rails

  1. Before anything: quota & establishment card checks

    The system confirms you can actually sponsor the hire before a file opens — no more discovering a quota problem three weeks in.

  2. The seven-stage new-hire flow

    Quota approval → entry permit → medical → Emirates ID → labour card → residence visa stamping. Each stage carries its checklist and deadline; your PRO drives, the system remembers.

  3. Contracts registered properly

    UAE labour contracts — limited or unlimited, MOHRE format — recorded per employee with terms and dates, alongside DIFC, ADGM and domestic-worker formats where they apply.

  4. Renewals & cancellations, guided

    Structured flows with grace-period countdowns, so nothing drifts into fine territory quietly.

The morning expiry register

Every document with an expiry, for every employee, in one register sorted soonest-first — checked by a scheduled job daily.

  • Passports, visas, Emirates IDs, labour cards
  • Health insurance and professional licences
  • Company trade licences and establishment cards
  • Alerts at 90 / 60 / 30 / 7 / 1 days, escalating
  • Air-ticket entitlements tracked alongside
  • Immigration register scoped per legal entity

ABSCONDING, HANDLED PROPERLY

Documented, checked, and on the record

When an employee stops showing up, the clock matters. eHRMS auto-flags absence without leave at seven days and opens a documented case: a timestamped contact log across phone, WhatsApp and email, pre-condition checks before any filing, and a MOHRE report pack tracked through to resolution. If the situation resolves — as it often does — the record shows you acted fairly. If it doesn't, your filing is clean.

FAQ

Questions we hear a lot

Everything with a date: passports, residence visas, Emirates IDs, labour cards, health insurance, professional licences and company documents like trade licences. The register sorts soonest-first and a scheduled job fires alerts at 90, 60, 30, 7 and 1 days every morning.

Escalating recipients you configure — typically the employee, then HR and the PRO, then management as the date closes in. Nothing depends on one person remembering to check a spreadsheet.

Yes. For an expatriate hire, the visa file opens automatically with a seven-stage workflow — quota approval, entry permit, medical, Emirates ID, labour card, residence stamping — with a checklist and deadline per stage. Your PRO advances the stages; the system holds the record.

Guided flows for both, with grace-period tracking so you always know how many days remain before overstay fines start accumulating — currently AED 50 per day, per person.

Standard employment visas, investor and partner visas, Green visas, Golden visas and free-zone visas — plus quota and establishment-card checks before you start a file you can't finish.

Where this connects

Ask us to open a visa file live in the demo

Book a walkthrough and we'll take one of your real cases — a new hire, a payroll month, a visa renewal — and run it end to end in front of you. It takes about 45 minutes, and you'll leave with a clear yes or no.

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Prefer to talk? Call +971 4 874 1144 or email info@globosoft.ae